The A/P Associate, under general supervision, is responsible for providing end to end support for the Shared Services Accounts Payable / Procure To Pay/ Accounts Receivables process. Responsibilities include data entry of invoices into an electronic three way matching system for all companies. Including handling correspondence from suppliers, co-workers, inquiring on payment information, exception handling and resolution.
Primary Duties and Responsibilities
- 1. Open mail, monitor emails, and enter invoices and other documents into accounting system
- 2. Answer customer and vendor inquiries
- 3. Initiate weekly payments/reports
- 4. Answer phone calls from clients/vendors regarding invoice questions
- 5. Suggest and help implement continuous improvement projects
- 6. Work in a team environment coordinating work requirements and schedules with other team members
Requirements: The requirements listed in the sections that follow are representative of the knowledge, skills and/or abilities required to perform the duties of this job.
Education: High School equivalent
Knowledge, Skills & Abilities: Individuals must have strong interpersonal, organizational and analytical skills. Must have the ability to troubleshoot and analyze invoice/payment issues along with excellent computer skills including Microsoft Word and Excel, mathematical aptitude, and record keeping experience. Excellent oral and written communication skills required. Previous experience with Accounts Payable functions for an industrial or manufacturing organization desired but not required.
Working Conditions: While performing the duties of this job, the employee is typically required to regularly conduct work in a controlled office environment, moving around the office as needed, sitting at a desk, using office equipment, including but not limited to a personal computer, copier and telephone, read, write, listen, speak, and understand English, have the ability to work independently, be dependable and maintain confidential information, integrity and composure at all times.
Constant contact with individuals internal and external to the organization occurs via various methods of communication, typically including face-to-face discussions, electronic mail, phone calls, written letters and/or faxes.
The employee is expected to be self-directed, take initiative and be persistent when appropriate to accomplish necessary duties and keep busy without prompting. Additionally, the employee is expected to be adaptable/flexible to changing work assignments, analytical, organized and detail-oriented, perform multiple tasks at once, compose correspondence and other documentation in a professional manner, express ideas constructively, actively listen to others, manage time effectively and efficiently to meet deadlines, learn and memorize procedures, display a cooperative attitude, read, understand and follow all company, job specific and safety policies/procedures, and attend/use all required training.